Resident Volunteers Application Details

Resident Volunteer Application Information (Download; https://suttonquakers.org.uk/wp-content/uploads/2023/03/Resident-Volunteer-Application-Info-3.pdf)

 

The Meeting and Meeting House

1. Address of Meeting House and Flat: Quaker Meeting House,10 Cedar Road, Sutton, SM2 5DA 

Website: suttonquakers.org.uk               Facebook: Sutton Quakers

2. The Meeting House is a two-storey building (plus basement) with the flat for Resident Volunteers forming the first floor. The building is surrounded by a small garden and a carpark. The newly-refurbished, partially furnished, self-contained flat comprises living room, kitchen, three bedrooms, bathroom, toilet, office, plus a roof terrace. The flat is provided rent-free and will, we hope, be shared by three Resident Volunteers, We cover the cost of a mobile phone and broadband. All other bills are the shared responsibility of the household. No smoking is permitted anywhere in the building.

3. The Meeting House is close to the central shops and services of the London Borough of Sutton, including several supermarkets and a good public library.

4. Travel: Sutton Station is three minutes walk away, and is served by Thameslink (to Blackfriars and St Pancras) and Southern mainline trains (to Victoria and London Bridge), providing frequent services into Central London.  Many bus routes have stops close to the station. The nearest Underground station is Morden, on the Northern Line, about 4 miles away.

5. Meeting for Worship is held at 10.30 am each Sunday with an occasional children’s meeting.  We have approximately 30 active members and attenders. Attendance at Sunday morning meeting for worship is around 15. Afternoon Zoom meetings, held two or three times a month, have an attendance of three or four.

6. The Meeting has one major letting, a Day Nursery that runs from Monday to Friday, 9am to 3pm and uses all of the ground floor except the Library. Rooms are available for other lets the rest of the time, unless being used by Quakers. Bookings have been limited due to Covid restrictions, but are now picking up quite fast. We wish to significantly increase bookings in these spaces to ensure we make a full contribution towards the cost of maintaining our building.

Outline of role to be shared among Resident Volunteers

Members of the Religious Society of Friends or regular Attenders are preferred, but others in sympathy with Quaker values are also welcome to apply. The roles are likely to suit someone in employment, freelancing or studying as long as this is compatible with their volunteer role. The accommodation is for three people sharing both the accommodation and the voluntary tasks. It is helpful if they can each be available for parts of the working week as well as for some weekend tasks.

The Resident Volunteers are not members of the Premises Committee but are responsible to it, and a member the Committee is the designated volunteer supervisor.

Overall Responsibilities

The Resident Volunteers provide support to the Premises Committee in the day-to-day care and promotion of the building as a welcoming venue and place to hire.  We also hope that you will play an active part in the life of the Meeting community.

Specific Responsibilities

  1. To represent Quakers in the area and be the first point of contact for hirers, visitors and enquiries.

  • To take day-to-day responsibility for the care, servicing and security of our building and its contents. This will include: regular cleaning and, as needed, cleaning between bookings; the layout of the furniture; undertaking or arranging and managing minor repairs and maintenance; ensuring a welcoming appearance of the outside of the building and liaising with any contractors and our gardener who maintains our gardens.  We do not employ a paid cleaner.

  • To promote and market the venue for regular and occasional bookings and liaise with our hirers. This includes issuing invoices and managing payments, in close liaison with our treasurer.

  • To prepare the Meeting House for various uses, including for Sunday worship, and tidying away afterwards so it is available for lets during the week.

  • To support local outreach activity through developing contacts with local organisations.

  • To carry out any other reasonable duties as agreed with the designated volunteer supervisor.

  • At least one Resident Volunteer to attend Premises Committee, which holds an evening meeting every six to eight weeks, and to present a report to the Local Business Meeting once or twice a year.

A more detailed list of tasks is available.

Arrangements

1. We hope the three Resident Volunteers will between them volunteer for tasks which are expected to amount in total to about 30 hours a week. A record of hours should be kept, to ensure fair sharing of tasks and to enable the volunteer supervisor to monitor the roles.

2. This is an informal voluntary agreement which may be terminated by either party at any time, although it is hoped that reasonable notice will be given in most circumstances. If the volunteer and the Meeting feel the agreement is working well, the agreement will hold for three years from the start date. All applicants need to be mindful of the need to have a plan for their housing at the end of this agreement. You will be asked about this at interview.

3. Accommodation: The flat is partially furnished and is newly carpeted and decorated throughout, except for one bedroom which has a woodblock floor.  All bedrooms have fitted wardrobes and blinds.  The kitchen has white goods and is fully fitted.  The office is furnished.

4. Resident Volunteers will occupy the flat at 10 Cedar Road, Sutton, SM2 5DA. No rent is charged for this and the Resident Volunteers occupy the flat as licensees only for the better performance of their role.  When the agreement is terminated the Resident Volunteer must vacate the premises forthwith. No-one other than the Resident Volunteers can reside in the flat. No pets are allowed. Phone/broadband rental is paid by the Meeting. All other bills are the responsibility of the occupants. 

5. Absences:  We hope that in most cases Resident Volunteers will arrange among themselves how to cover the times when tasks are needed. We accept that there may be a few weekends when none of the Resident Volunteers are available and Meeting members will then cover essential tasks. Ideally, holidays will also be timed to provide cover for one another. Please let the volunteer supervisor know of any absence due to sickness after the first 24 hours, or sooner if tasks cannot be covered.

Essential and desirable attributes for the role of Resident Volunteer

Essential Desirable
In sympathy with Quaker values   Member/attender of the Religious Society of Friends (Quakers)
Available most weekends  
Reasonable degree of fitness and strength    
Practical knowledge of cleaning and basic building maintenance Confidence in a wide range of DIY
Reasonable IT skills (e.g. emails, spreadsheet data entry, Zoom) More extensive IT skills
Able to manage invoices and receipts promptly and keep reliable records  
Health and Safety awareness First Aid training
Able to work as part of a well-organised team, sharing the voluntary tasks fairly and effectively  
Able to relate to people, with a friendly, inclusive attitude and good telephone manner Experience of outreach/community engagement
Willingness to learn  

Application
Your letter/email of application should tell us why you would be a good Resident Volunteer and include details of how you meet at least the essential attributes. Two references should be provided, normally one from an employer/volunteer supervisor/tutor and one who can provide a character reference.
Successful applicants will need to be DBS checked.

When vacancies occur during the occupation of other Resident Volunteers, the remaining Resident Volunteers will be involved in the interview process for the new Resident Volunteer.

Agreed by Sutton Premises Committee

Sutton Premises Committee